The home of Junior Football in Kenilworth and the surrounding areas
1. NAME The club shall be called Kenilworth Town Junior Football Club
To provide football both friendly and competitive for all children who wish to join the club and are prepared to abide by its rules.
To ensure the safety and security of all members while they are training and playing matches with the club and as such, the Club will abide by The Football Association’s Child Protection Policies and Procedures.
To ensure that all matches are played competitively but that the members, parents and club officials fully understand that fair play and discipline are of the utmost importance.
To promote the social aspect of the club by organising suitable events for the club members and their families from all the various club teams.
To ensure that the administration of the club is of the highest order and that all communication, be it oral or written, both internally and with outside bodies, is carried out clearly, effectively and courteously.
To ensure that in all financial matters the club is seen to be beyond reproach, and that all members of the main committee and the Team Managers sub-committee adhere to fully documented accountancy procedures at all times.
3. STATUS OF RULE
These rules (the Club Rules) form a binding agreement between each member of the Club.
The Club is a member of the Birmingham FA. The Rules and Regulations of The Birmingham FA and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
5. CLUB MEMBERSHIP
The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.
Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
The Football Association and parent County Association shall be given access to the Membership Register on demand.
All children accepted as members will known as Playing Members
Parents and Guardians listed on a Playing Member’s registration form will also become members of the Club and shall be known as Non Playing Members.
Membership may be restricted depending on the numbers of teams being run in each age group.
All members must agree to abide by the Club’s Codes of Conduct, Equal Opportunities and Anti-Discrimination Policies.
6. ANNUAL MEMBERSHIP FEE
An annual fee payable by each playing member shall be determined from time to time by the Club Committee. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.
Playing Members may also be required to pay an additional fee to play in League and Cup games as determined by the Club Committee.
The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.
7. RESIGNATION AND EXPULSION
A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.
The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.
A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
8. CLUB COMMITTEE
The Club Committee shall consist of the following Club Chairman, Club Secretary, Club Treasurer and Club Welfare Officer.
All team managers are entitled to attend Committee meetings and to speak and vote at them.
Each Club Officer shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time.
The Club Chairperson may request for additional Officers to be created as required subject to a vote of the Club Committee.
The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Club Chairperson or in their absence the Club Vice-Chairperson. The quorum for the transaction of business of the Club Committee shall be four.
The Club Committee has the power to alter the Club’s Codes of Conduct and Disciplinary procedures.
Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Minutes Secretary.
Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.
An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
Save as provided for in the Rules and Regulations of The Football Association and the Herts County Association, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
9. ANNUAL AND SPECIAL GENERAL MEETING
An Annual General Meeting (AGM) shall be held in each year to:
receive a report of the activities of the Club over the previous year
receive a report of the Club’s finances over the previous year
elect the members of the Club Committee
consider any other business.
Nominations for election of members as Club Officers shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary before the start of the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
The Secretary shall send to each member at their last known address or email address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.
The quorum for a General Meeting shall be 10 members
The Chairperson or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
The Minutes Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.
Changes to the club constitution, may only be made at an AGM or SGM
10. CLUB TEAMS
At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams (the Team Manager). The Team Manager shall be responsible for managing the affairs of his or her team.
The Team Managers may hold separate meetings from the full Committee on an occasional basis to discuss specific team or playing matters – as required. The Team Manager’s Representative will be the Chairperson for these meetings. Team Manager’s Representative will be responsible for reporting back to the main Committee at the following meeting.
Each manager shall present to the Club Committee at its last meeting prior to an AGM a written report on the activities of his or her team.
Each manager will appoint one parent as that team’s Parent Representative. The Parent Representative will be responsible for seeking feedback from other parents in the team and promoting the clubs plans to the parents.
11. CLUB FINANCES
A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.
The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.
The annual statement will be audited each year. The auditor will be selected by the most senior member of the Committee who is not a signatory on the club current account, in association with the Treasurer. This will normally be the Vice Chair. The audit will be carried out in advance of the AGM such that an audited report can be presented to the AGM.
The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association from time to time to a newly-elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.
The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.
13. KENILWORTH TOWN FOOTBALL CLUB (KTFC)
Kenilworth Town Junior Football Club (KTJFC) is affiliated to Kenilworth Town Football Club (KTFC). All members of KTJFC (playing and non playing) are affiliate members of KTFC.